EA / Office Manager £50k + 20% bonus

  • Executive Assistant / Office Manager- French or Spanish speaking

    Dynamic boutique consultancy with a strong presence both in Paris and London are looking for a dynamic, degree educated Executive Assistant and Office Manager to complement their small, European focussed team. Ideally this candidate will have a good level of French and to have lived and worked in Europe/worked closely amongst Europeans in London to understand the culture well.

    Must have extensive office management experience within a boutique environment – ability to process payments, invoicing expertise along with payroll, VAT knowledge, accounts, basic HR, Safety and Health etc

    There is a collaborative culture in the office, a great team spirit, passion and dedication across the team. The EA/Office Manager will be given tremendous autonomy and will be rewarded well for their success in the role.

    Executive Assistant / Office Manager tasks will include:

    • Executive Assistant:
      • Diary Management
      • Organisation of meetings
      • Organisation of trips
      • Management of mail and emails
      • Expense reports
      • And all other tasks that can help the activity, the consultants, and improve the service to the clients
    • Office Management
      • Reception (in person and by phone): clients, candidates, suppliers
      • Organisation of the London office day-to-day life: supplies, mail, maintenance of the premises, etc.
      • Relations with the external suppliers: cleaning, lessor, etc.
      • In charge of IT, relation with the IT supplier / hotline on the network issues
    • Administrative and financial management
      • Client invoicing and follow-up of payments
      • Follow-up of expense invoices and payment
      • Follow-up of the finances (bank accounts)
      • Preparation of accounting reports (Quickbooks)
      • Preparation of salary information, and payment of salaries
      • Set up and follow-up of various reports (budget, etc.)
      • Relations with suppliers: accountants, lawyers, insurance, etc.
    • Assignments
      • Organisation of meetings and  presentations
      • Organisation and follow-up of meeting with clients and business development prospects
      • Follow-up of schedules (team meetings at the start and at the end, weekly
      • Database management

    Ad hoc projects include:

    • Design of Christmas cards, update of recipients lists and sending
    • Event organisation
    • Maintenance, update and evolution of the website
    • Drafting of the marketing documents

    The role would suit a degree educated Executive Assistant who has operated in a client centric, professional services environment.

    Skills and personality:

    • Very rigorous and organised
    • Energetic, willing to get involved
    • Attention to business issues and confidentiality
    • Very good contact with high level executives
    • Versatility, autonomy, common sense, initiative
    • Good communication skills and team player
    • Able to handle stress and demanding environment
    • Totally trustworthy and reliable
    • Highly confidential

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