Executive Assistant £50 – 52 + bonus and great benefits

Executive Assistant £50 – 52 + bonus and great benefits

  • A leading global insurance firm based in the City is looking for a PA to support a newly appointed CFO. Working for an entrepreneurial and forward thinking CFO  who is looking for a dynamic, super organised board level PA. Must have extensive experience working as a board level PA a global insurance firm.

    The role will be to provide effective, professional and efficient support to the Chief Financial Officer providing information and reports in a timely manner and taking a pro-active approach towards work. To engage the CFO agenda and partner to support the financial and strategic priorities.

    Key duties:

    Diary Management:

    • Managing Chief Financial Officer’s diary; ensuring correct time allocations are

    scheduled accordingly whilst being commercially aware of priority meetings which take precedence.

    • Proactively manage and forward plan with CFO to ensure travel and significant commitments are balanced with regular meetings and ongoing responsibilities.
    • Coordinate regular meetings and away days with Finance Leadership Team

    Organisation:

    • Preparing and issuing meeting notes, minutes and reports and other correspondence on behalf of the Chief Financial Officer within required timescales.
    • Professional dealings internal/externally with contacts
    • Maintain effective working relationship with Finance team and key stakeholders within the business

    Secretarial/Administration:

    • The collation, compilation and distribution of reports and selected management or information packs in preparation for meetings.
    • Maintaining action list and monitor emails for actions for CFO to follow up, assisting the CFO in preparing for internal and external meetings
    • Maintaining accurate and up to date electronic/paper based filing systems.
    • Monitoring and responding to individual e-mails in the Chief Financial Officer’s absence
    • Maintain contact list and proactively support CFO’s regular networking with external parties
    • Assistance with quarter end processes and controls as required
    • Managing the itinerary of the Chief Financial Officer when travelling.

    Event Organisation:

    • Co-ordinating, with the relevant internal and external teams, the corporate events including the organisation of accommodation, transportation and meals.
    • Ensuring availability of the key individuals through co-ordination of internal and external individual diaries.
    • Preparing relevant information for the event such as schedules, agendas and attendee summaries.

    Management Information:

    • Sourcing Management Information from other Departments/external resources as directed by the Chief Financial Officer.

    Key skills:

    • Must have previous experience within an insurance company or syndicate is desirable.
    • Experience producing board packs/papers and taking action notes / minutes
    • Advanced level of Microsoft Office skills (Word, Excel, Power Point and Outlook).
    • Have a relevant, professional secretarial qualification.
    • Excellent written and oral communication skills, with the ability to communicate at all levels.
    • Able to work on own initiative.
    • Highly organised, with effective time management and prioritisation skills.
    • Confident and assertive; balanced with a friendly pro-active approach.
    • A good overall standard of education.

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