Facilities Co-ordinator/Receptionist

Facilities Co-ordinator/Receptionist

  • Facilities Co-ordinator / Receptionist

    Our client is a dynamic financial services business in central London with circa 40 office based staff. They are looking to recruit for a combined Receptionist and Facilities Manager role

    They are looking for someone with excellent facilities experience, used to the full annual lifecycle of FM procedures including PAT testing, H & S, emergency policies etc but also enjoys being the first point of contact for staff and visitors.

    Reception Duties

    • Providing first point of contact for all incoming calls and visitors to the office
    • Taking messages, fielding calls and responding to queries
    • Meeting room bookings and meeting room preparation
    • Inspect AV equipment in meeting rooms to ensure full operational order
    • Provision of refreshments for meetings and liaising with caterers for lunches
    • To assist with (and possibly take responsibility) of some office management duties e.g mobile phone contracts, staff holiday records etc
    • Assisting with mail outs and ad hoc projects to include typing of correspondence as and when required
    • Ensuring office and refreshment supplies are monitored and stocked for reception/the main office
    • Responsible for the appearance of the front office

    Day to day Facilities Manager Responsibilities

    • Building Management issues
    • Supervise external contractors
    • Office /printer issues
    • Kitchen supplies/ stationery
    • Health and Safety – enact policy and procedures and liaison with building management
    • Oversee access security passes
    • ESOS report – annual
    • First aid/fire wardens – ensure all up to date etc
    • Co-ordinate and lead emergency policy implementation
    • Assume fire marshal role and ensure current best practice for First aid/ fire wardens
    • Pest control
    • Management of cleaners/florists/plants/newspaper/key holder contracts

    Experience & Skills Required

    • Skilled in MS Office, particularly Excel, Word, Outlook, and PowerPoint
    • Previous Reception and Facilities experience
    • Previous experience of producing word and PowerPoint documentation
    • Ability to multi-task and prioritise
    • Proven communication skills in written correspondence, e mail and verbally
    • Analytical skill to review data add value and make recommendation
  • Thank you for applying to this advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we will only be able to contact applicants that we deem suitable for this vacancy.

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