Office Manager / PA to £38k + great bonuses

A dynamic and highly successful boutique property investment firm based in the city are looking to recruit an Office Manager / PA to join the team. You will assist in the smooth running of the office as well as act a PA to 3 super Investment Partners  and carry out basic finance work. The role is varied and would suit someone look for a hybrid role and who is happy to work in a smaller office environment.

Duties to include

Office management

  • Managing incoming/outgoing mail and courier services;
  • Screening telephone calls and handling email enquiries as necessary;
  • Keeping the office floor and reception area, tidy stocked and functioning efficiently;
  • Maintain staff records and ensuring contact details are kept updated;
  • Fire Marshal;
  • First Aider (course can be provided);
  • Preparing laundry for collection and returns weekly;
  • Principal contact for external IT support provider / setting up of new phones/ipads;
  • Keeping stationery, kitchen and toiletry items stocked;
  • Maintaining information and dealing with any problems arising with alarm system, telephones, audio equipment, office equipment, etc.

Finance

  • Preparing invoices for Partners;
  • Working alongside the Partner responsible for finance;
  • Liaising on behalf of the Partner with the accountants where necessary;
  • Recording when invoices are submitted / received etc.;
  • Collating invoices that are due for payment, and submitting to the Partner for approval, then scanning and sending to accountants to upload to bank for payment by Partner;
  • Maintaining records of invoices paid.

General PA

  • The successful candidate would primarily work for three Partners but as there is a strong team ethos would (when necessary) assist the other Partners.
  • Production of (and amendments to) letters, emails, reports, presentations and other documentation;
  • Arrangement of meetings (internal/external including overseas) and teleconferences;
  • Organising and maintaining diaries (Microsoft Outlook)
  • Updating contacts & keeping mailing lists updated;
  • Audio and copy typing;
  • Liaison with clients and colleagues at all levels;
  • Arrangement of travel (both national and international) including booking flights and/or accommodation, arranging taxis;
  • Arrangement of client entertainment including booking restaurants and occasionally tickets to sporting/other events;
  • Preparing itineraries;
  • Maintaining both paper and electronic filing systems;
  • Some personal admin;
  • Other ad hoc duties as required.

What we require

The ideal individual will need a combination of drive, enthusiasm and initiative, with excellent people skills.  The role will involve liaising with partners and staff at a range of levels, therefore this position would suit a confident individual with excellent communication skills and the ability to work well individually and as part of a team.

  • Excellent technical skills – including advanced working knowledge of Word, PowerPoint and Excel

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