PA to Partners – Global Real Estate £38k

    • PA to Partners – Global Commercial Real Estate

      This high profile global organisation with fabulous West End offices is looking for a dynamic PA to support a Senior Partner with additional support to 3 other Partners. The department is known for its pacey, vibrant culture and is highly client facing.

      The Personal Assistant will work alongside another long standing PA who will welcome a newcomer and integrate them into the team quickly.

      The Partners are looking for a PA who is outgoing and vibrant, used to operating at senior level for a demanding team. The confidence to push back and work with different personalities is essential, as is a great sense of humour, strong MS Office (including excel and powerpoint) and competency around invoicing and basic finance.

      Experience in a fast paced professional services company is essential, as is experience of supporting a client centric team.

      Day to day duties will include:

      • Ensure Partner’s diary, appointments and travel are efficiently organised
      • Act as gatekeeper to Partner’s emails and often responding on their behalf
      • Production of presentations, reports, proposals in line with Partner’s core outputs
      • Ensure internal client database is kept up to date
      • Assist with production and maintenance of marketing materials
      • Become a focal point of contact between other business unit Partners, staff and clients
      • Assist team in meeting their financial reporting objectives and line management duties, i.e. client docket creation, project pipeline, project costs, expenses, invoices, billing etc.
      • Schedule, book and arrange resources for conferences, Skype presentations, meetings, appointments and travel plans
      • Ensure accurate re-scheduling of diary appointments, often at short notice, for extremely busy Partners
      • Take accurate minutes at meetings when required
      • Arrange team days out and social events.
      • Organise induction of new team members, i.e. set up introductory meetings with colleagues and clients as appropriate, order IT kit, arrange team lunch, explain team procedures, etc.
      • Proactively seek and undertake on the job and formal developmental activities to broaden experience and knowledge

      Experience and Expertise Required:

      • Solid corporate PA experience in a fast paced, professional services environment
      • Experience of supporting a wider team with all PA tasks
      • Experience of invoicing
      • Internal client relationship management skills
      • Excellent IT skills (MS Word, Excel, PowerPoint, Outlook, Internet, Skype)
      • Experience putting presentations together in PowerPoint
      • Experience working in the property sector an advantage
      • Good command of written/verbal English
      • Ability to multi-task and prioritise
      • Good communication and interpersonal skills
      • Influencing and assertiveness
      • Professional approach

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