Receptionist/Administrator 12 month ftc

Receptionist/Administrator 12 month ftc

Receptionist/Administrator- 12 month fixed term contract

Fantastic FTSE 100 global services business with a corporate HQ function in the West End are looking for a Receptionist / Administrator to cover a maternity contract.

The role is focussed around the meet and greet element but will also have responsibility for being the interface with the building management company to ensure the smooth running of the facilities and events co-ordination.

Key Responsibilities:

  • Meeting and greeting visitors/clients
  • Answering calls on switchboard
  • Organising meeting rooms and board lunches- refreshment and lunches, setting up video conference, projectors etc, and clearing rooms
  • Diaries (computer on reception)
  • Using the facilities management system to arrange visitor passes
  • Ordering lunches and kitchen
  • Booking taxis and couriers
  • Post
  • Liaising with IT Manager on any technical difficulties
  • Occasional support required for typing correspondence
  • Use of the facilities management system to deal with facilities issues
  • Liaison with maintenance providers, office suppliers and service providers, and checking and signing of invoices from these
  • Maintaining the appearance of the office, including liaising with the cleaners and regular reviews with the cleaning manager
  • Arranging appliance testing, fire risk assessment and Datasound assessments
  • Attending monthly tenant meetings
  • Arranging social and charity employee events
  • Ordering and management of stationery
  • Coordinate fire marshals and first aid cover
  • Overall responsibility for smooth running of reception

Qualifications and Requirements

  • Receptionist experience required, experience in facilities management required
  • A nice, polite and professional manner
  • A flexible, hands-on, and “can do” attitude
  • Excellent organisation skills
  • Proactive, able to work on own initiative and multi-task
  • Good verbal and written communication
  • Numerical skills to manage budgets

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