Team PA/Marketing Assistant £40k

  • A Prestigious International Property Consultancy based in  Mayfair are looking for a Team PA / Team Administrator with an interest in marketing. Based in the fast-paced Capital Markets team, they are looking for a highly experienced team administrator with a real interest in developing their business and marketing skills.

    Reporting to the Head of the Capital Markets Team, this is a fast-paced, dynamic role, covering all aspects of the day-to-day activities of the group. Ideally suited to candidates who enjoy a “no one day is the same” culture and a desire to learn new skills and efficient ways of working.
    Main Responsibilities

    Full range of administrative duties to support the team including copy and audio WP, filing, printing, scanning, photocopying, binding, formatting documents, raising invoices and dealing with incoming and outgoing mail.
    • Extensive diary management; booking meetings both internally and externally with clients, arranging meeting rooms and ordering refreshments as and when required.
    • Answering telephones for and on behalf of Partners and fee-earners, taking messages and passing to alternative team members as appropriate. Dealing with internal and external queries wherever possible.
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    • Coordinating and organising the team’s marketing initiatives and client-related activities/events. Supporting Client Partners with the organisation and minutes for client team meetings and updating client plans.
    • Updating and managing the team’s input into the CRM system and client portals
    • Gathering and collating information from online sources, e.g. Land Registry and Promaps.
    • Liaising with central support functions such as HR, ICT, Marketing and Facilities on any issues experienced by the team.
    • Inducting new starters into the team in respect of administrative processes.
    • Updating the internal HR system with holiday and sick leave.
    • Other duties commensurate with the position/the needs of the team.

    We are looking for a dynamic  Administrator/ Team PA with exposure or proven interest in the marketing side. You must have experience in supporting a large team in a busy , fast moving professional services firm. If you are a strong and confident individual looking to be the lynchpin for a dynamic team, this could be the role for you!

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